Documents that contain sensitive data are frequently shared between internal business processes and external parties, such as vendors, partners, clients, and regulatory agencies. Sharing these documents through email or other channels without adequate security can lead to leaks of data, costly legal action, and lost business opportunities. This is why secure online document exchange is so important to protecting your company’s confidential data.
A secure file transfer solution can protect your data while in transit and in storage by encrypting files prior sent, so only authorized recipients are able to decode the data. Certain solutions allow you to create passwords that ensure only those with the correct password are able to open your files.
This protects against access to files that are not authorized, and ensures the compliance with laws like PCI and HIPAA. Secure document exchange software ensures transparency and accountability, by tracking every file, from upload to download, via an audit trail that is secure and tamper-proof.
With the appropriate tools, it is easy to create a secure portal for your customers to send and receive files. Your customers can upload their files to a portal on the internet or directly via an enterprise-branded tool called ThruMFT. In either case, the business can safely deliver and track the files to ensure compliance.
A client portal enables you to standardize and centralize files so that they’re accessible from desktop devices, mobile phones and tablets and makes it easy to make document requests. You can automate your workflow by using templates that can request the same group of documents simultaneously from multiple clients, thereby saving time. Many solutions provide eSignature and core workflow software integrations to facilitate seamless collaboration.